Position Description

The Center for the Integration & Advancement of New Americans (CIANA) is a nonprofit social services organization that works to integrate new immigrants from South Asia, the Middle East, North Africa, and Latin America into the socio-economic and civic life of American society while maintaining pride in their cultural heritage. As we continue to grow and expand our services, we are looking for a highly organized person to work closely with the Founder/CEO to help manage the organization.

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The Administrative Manager is a critical part of CIANA’s leadership team, helping the CEO manage CIANA programs, write grant proposals, recruit and train staff, and maintain office operations. It requires an organized, flexible, people-person, with excellent communication skills and is comfortable with multi-tasking and working in a hectic environment.

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Requirements

• Bachelor's degree

• Two years of administrative experience, preferably in a non-profit field

• Excellent oral and written communication skills;

• Office coordination and management skills;

• Excellent interpersonal skills and ability to work with all levels of staff;

• Experience with database and record-keep systems;

• Fluency in another language (Arabic, Bangla or Spanish) is a plus.

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Duties & Responsibilities

• Assist CEO with all administrative, program management, and reporting tasks.

• Act as the point person for logistics between programs and office operations;

• Recruit and orient staff and oversee internships;

• Communicate across programs, coordinate activities, maintain staff attendance and agency records, and ensure timely record keeping;

• Liaise with community coalitions and partners, public officials;

• Participate in community events and meetings, and assist with outreach and advocacy efforts;

• Assist with fundraising campaigns, events, grant writing, and donor relations;

• Respond to inquiries;

• Maintain updated contact and donor mailing lists;

• Build community resources;

• Assist with social media, newsletters, and public relations events;

• Manage office site and ensure that office is well supplied and maintained on a regular basis.

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Compensation/Benefits

• $45,000 - $55,000 commensurate with qualifications

• Paid time off​

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Job Type

Full time

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Time Commitment

Monday-Friday, 10AM-6PM (8 hour shift, 5 days/week)​

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COVID-19 Considerations
All staff are required to be fully vaccinated/boosted; wear masks while in the office and wash/sanitize your hands and workspace often!

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Location

• Astoria, Queens 11102

• Reliably commute or planning to relocate before starting work is required

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For more information, please visit CIANA’s website at www.cianainc.org or check out our social media at @cianainc.

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